This template provides a basic structure for your solicitation policy.
When coming to work, most people expect they will, you know, work! But, we do other things at work, like eat lunch, go on breaks, and socialize with coworkers. All of these activities contribute to the fun and productive work environment we have here. One thing that can detract from it is a solicitation. Here, you'll learn exactly what that is and what it looks like - as well as how to report it.
Our solicitation policy applies to all employees (including full-time, part-time, and contractors), visitors, business partners, customers, and anyone else on company property during work hours.
Solicitation is any kind of request for money, support for organizations/events/products/causes unrelated to the company.Specifically, things such as but not limited to:
“Distribution” is considered handing out writing or pamphlets for commercial/political purposes. This is also not allowed!Also, we define a “workplace” as anywhere on company property where employees will be working (such as offices/meeting rooms). We don’t consider the cafeteria, hallways, and outside spaces as part of the “workplace."
Solicitation is not allowed during working hours. This does not include breaks and meals.
If someone does not work for us, solicitation will only be allowed if they have approval from management. No exceptions.Former employees cannot return to the company property to solicit from our customers or current employees for personal-business related reasons. [We may have you sign a non-solicitation agreement before you leave your position with us.]
As an employee, you have a little more wiggle-room when it comes to solicitation.Solicitation may be allowed for instances such as:
No matter the situation, we ask that you stay away from distracting others while at work. The following solicitations are not allowed:
Please note: You are legally allowed to say no to any solicitation attempts. Nobody can force you to go to anything, give money, or show support for any cause (such as charity events or products being sold.) If someone solicits you, respectfully remind them of the policy. If they persist, let [your manager/HR] know.But if you have a work-related request, this does not count as a solicitation. If you need help or are organizing something for work, feel free to ask away! [If you discuss union matters of any kind, this does not count as a solicitation by local law.]And if you are ever in doubt about what we consider to be a solicitation, stop by and chat with [HR].
The following may trigger disciplinary action:
If you are found doing any of these things, we will apply our [disciplinary action process] to resolve the issue. Each case will be investigated on an individual basis by [HR].
Have a question about this policy? Reach out to [HR contact].